We're making some changes to the staff block based on the feedback about our process last year. In Early October, we will be releasing Booking links for our staff to book at the Courtland, Hilton, Hyatt, Marriott and Westin. We ask that you book your hotel room in the hotel in which you're operating. We will leave the booking links active for 1 week once it's released and will verify that each reservation is made by a member of our staff. Room Deposits will be due and drafted from your account soon after booking (generally within 7 days of your booking). The room deposit is equal to one night at the group rate plus taxes and fees.

All rooms will be shown as the standard Group Rate. Staff rates, more formally “Contracted Discount” rates (slightly discounted under the group rate) will be available to staff rooms who have full occupancy of staff. That means 4 staff members in a double and 2 staff members in a king. 

We're making this change because we have very limited staff rates that we can apply, and it varies by hotel. The staff rate will be applied in April to your room, and only if every person on the reservation (4 for a double and 2 for a king) are staff members. The deposit paid will go to your overall total.

Announcement Recap

IT IS TIME!!!! 🏨 The staff room block will open soon™ !

The Staff room block will be open from Wednesday, October 15, 2025 5:00 PM until Wednesday, October 22, 2025 11:59 PM. The link will be shared when the block is open.

We have a combination of Doubles and Kings that can be booked across all properties.

The room rate is the same as the general room booking rate. Available staff rates will be applied to rooms booked in the staff block that have full staff occupancy -- For more information on qualifying for staff rate, see the document you’re already reading.

The first night of the booking will be due, in full, and will be pulled from the payment type within 7 days of booking.

Staff is limited to booking one room. Any additional bookings can be made after the general block opens, which is TENTATIVELY on Friday, October 31, 2025 2:00 PM.

Only Staff members are eligible to book these rooms. DO NOT SHARE THE BOOKING LINK. Once the room block closes, our hotel team will be going through each booking made to verify that the legal name and email matches a member of our staff. You must also make the booking with your FWA staff email. If the name or email does not match what we have on file, the booking will be CANCELLED. If there are multiple bookings under one name, all but one will be CANCELLED.

Staff are highly encouraged to book during the staff room block period. Any staff member who does not book during this time frame can still book through the general opening which will TENATIVELY happen Friday, October 31, 2025 2:00 PM. Remember, the general room block is First-Come-First-Serve and rooms are not guaranteed as available for staff beyond the staff block.

Make sure the booking is made under the staff member’s name- we cannot verify spouses or partners.

If you have special circumstances or requests, please open a STAFF HOTEL support ticket. IF YOU OPEN A NORMAL HOTEL TICKET YOU MIGHT NOT GET WHAT YOU NEED.

FAQ

Who qualifies for staff pricing on rooms?

1. Staff Room Rates will only be available to rooms where the maximum number of occupants are all FWA staff members. That means a Double Room with 4 staff members or a King Room with 2 staff members will receive the staff rate.

How will staff rates be applied for as a group? Is there a possibility of being matched to a staff room?

1. In order for a room to be eligible for the staff rate all staff members must be listed as guests in the hotel reservation. If you are currently looking for staff roommates please feel free to use the Roommate finder Channel in the staff discord.

Can I add staff members to my reservation after I've reserved the room, and will I be eligible for the staff rate?

1. Yes, so long as you add them to your reservation by APRIL 01, 2026 you will be able to qualify for the staff rate. 

Should I add staff members to my reservation?

1. YES!  Please add the names of staff members who are rooming with you to your reservation!

If staff rooms sell out will we still be able to register for rooms early?

1. There are enough rooms held for our every staff members to book a room. Please understand that we only have a limited number of rooms at each hotel, so the hotel you prefer may sell out but there are staff rooms available at the other hotels.  Please note that, The Staff Room Rate only refers to the nightly rate that will be applied to qualifying rooms where the maximum number of occupants are all FWA Staff Members. That means a Double Room with 4 staff members or a King Room with 2 staff members will receive the staff rate.

No Confirmation Email to be Found:

1. If you have not received a confirmation email please confirm that you used the correct email address and check your spam folder. If you still cannot find the email please fill out a support ticket at the FWA Hotel Support Portal (https://furryweekend.atlassian.net/helpcenter/staff/portal/24 ).

How do I modify my reservation to add guests/change booking dates/etc.?

1. You can modify your reservation via the booking confirmation link sent to the email you used to book the initial reservation.

2. If you are changing booking dates and a day is greyed out we are sold out of rooms for that day in that hotel.