FWA Staff Onboarding Guide

FWA Staff Onboarding Guide

Welcome to FWAmily!

First, let me express my extreme gratitude to you for dedicating your valuable time, energy, and skills towards enhancing our organization! Your commitment means the world to us at FWA, which has always been a 501(c)(3) nonprofit organization, driven solely by volunteers with immense hearts.

Your choice to join our team fills me with joy! Together, we’re not just striving to better our team but also to uplift and positively impact our wider community. Your presence and dedication are invaluable, and I’m thrilled to embark on this journey alongside you.

Let’s start with our mission statement:

ā€œFurry Weekend Atlanta is a community-driven, volunteer-led organization that is devoted to providing memorable, educational, inclusive, and safe experiences where our community is encouraged to explore and express their true self.ā€

Let me start by assuring you, our commitment isn’t just words - it’s the heartbeat of our team. At FWA, our mission isn’t just a statement; it’s a shared belief that drives each and every one of us. We dedicated substantial time and effort, involving staff and leaders, to craft a mission and values that authentically mirror our passion for what we do and aspire to be a part of.

When we ask our dedicated volunteers (staff) why they close to join us, their reasons echo a common theme: ā€œI wanted to give back to the communityā€. ā€œFurry has given me so much; it’s my turn to pay it forwardā€. ā€œFurry provided me a space where I could truly be myself. I want others to experience that tooā€.

Okay, let’s be real, that last sentiment was me entirely. Growing up in the south, I never felt I could truly be myself. I stumbled across furry, immediately made lifelong friends, and found an entire community that supported and loved me. They wanted me to be me. That’s something I had never experienced before. Furry and Furry Weekend Atlanta hold a special place in my heart because it helped me come out of my shell, it embraced me for who I was, it encouraged me to be my true self. I love this community and I love this convention because that is what we’ve always done. Brought a safe place for our friends, our family, our community to come together under one roof to celebrate one thing. Being genuinely ourselves.

At Furry Weekend, stagnation isn't in our vocabulary. We're committed to continuous improvement. We're always striving to introduce new experiences, forge stronger connections, foster education, and cultivate a thriving community within Furry. Volunteering for a Furry Convention isn't always a walk in the park. We have tough conversations, make challenging decisions, but every action is rooted in our community's well-being.

So again, thank you for helping us hold true to our mission. From the Board Game Room to Registration, each and every one of you contributes to making our organization extraordinary. I'm thrilled to be a part of this community and to collaborate with all of you.

-Ranan, CEO

FWA’s Culture

Benefits

This organization and our conventions happen because of all of the work and collaboration we put in together. We are volunteers, but that does not mean you do not deserve to be rewarded for your dedication and efforts. Every year we do our best to find unique ways to say thank you to everyone who is a part of this FWAmily. Check the šŸµ Benefits and Rewards page for a list of what to expect.

The FWA Office (The FWAffice)

FWA has a physical office and community space in Georgia! Spaces in the office include conference rooms, breakout rooms, constore, a printshop, a workshop, a tech room (3D printing and innovative tech), a studio, a warehouse, and a kitchen/break room. You can count on the office being filled with people most weekends throughout the year and weekdays as we get closer to each year's convention. We host our meetings in person and broadcast online from the office.

  • If you are a local we hope you can make it to the office whenever you have time. Be sure to check the discord announcements for meetings, events, and workdays.

  • If you are not local, but want to stop by the office, let your lead or director know and we will do our best to help find you a place to stay for during your visit.

Furry Weekend Atlanta

6475 Jimmy Carter Blvd #400
Norcross, GA 30071

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FWA Communication Platforms

Discord discord transparent.jpg

Discord is our official communication platform for text, voice, and video correspondence. As a staff member, your presence and activity in Discord is crucial to our success. If you do not use Discord regularly, we suggest scheduling a weekly time to check for updates and activity.

Volunteer organization and communication are managed through our public Discord Server Join the Furry Weekend Atlanta Official Discord Server!

While Telegram is the most used communication platform for our fandom, we do not use it as an official communication platform due to our size. However, we understand sometimes it is faster to contact others, especially volunteers, using Telegram, and do not discourage that if it is the best communication tool for you and your team.

You are required to enable push notifications to your mobile device during the convention.

Email Gmail-logo-design-on-transparent-background-PNG.png

Any official correspondence to outside organizations and vendors should be sent from an @furrweekend.com email address.

All Board Members, Executives, Directors, and Leads receive FWA email addresses. We do not distribute FWA email addresses to Staff members unless absolutely necessary. These special case scenarios must be approved by their Director and the Executives.

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FWA Document Access and Management

Google Workspace drive.png

Google Workspace is our document creation and management system. Our primary uses include Calendar, Docs, Drive, Sheets, and Slides.

FWA Google Workspace Accounts are distributed to Board members, Executives, Directors, and Leads.
All other FWA staff members will need a Google account to access documents shared to you.

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Confluence confluence.png

Confluence is our wiki, project dashboard, and bridge between Google Workspace. As a collaborative tool for groups, we use Confluence to create and maintain many of our standards and policies. We also use Confluence for Meeting Management and Minutes.

Confluence is our main database for information sharing., Executives, Directors, and Leads have full access to Confluence. Staff Members will receive read-only links to published pages in Confluence.

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Onboarding Checklists

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šŸ„‰New Staff

Signed up for a MyFWA account (if not completed)
🦊 myFWA
Completed the Staff Application
Completed the Staff Interview
Signed Confidentiality Agreement (NDA)
šŸ“Confidentiality Agreement
Signed Dedicated Volunteer Policy
šŸ“Dedicated Volunteer Policy Agreement
(Creative Department Only) Signed the License Agreement
Review the FWA Organizational Structure
šŸ’¹FWA Organizational Structure
Review the HR Policies and Procedures
šŸ“HR Policy and Procedures
Joined the FWA Staff Server Discord
discord transparent.jpg Discord Setup
Joined the FWA Staff Calendar
FWA Staff Calendar (Google)
Review the Cybersecurity Best Practices
šŸ”’ Cybersecurity Best Practices

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🄈New Leads

Completed all of the Staff checklist items
Completed the Lead application
Completed the Lead interview
- Leads and Assistant Leads are required to pass a basic background check.
Received Google Workspace account. (This is also your FWA Email)
Google.png FWA Google Workspace Account Set Up
Added to Lead Google Group (Emails and Shared Drive)
Added to Department Google Group (Emails and Shared Drive)
Received Confluence access to the following Spaces
FWA Staff
Leads
Review the Confluence Navigation and Use page

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šŸ„‡New Directors

Completed all of the Staff and Leads Checklist items
Completed the Director Application
Completed the Director Interview
- Directors are required to pass a basic background check.
Received Google Workspace Account
Added to Directors Google Group (Emails and Shared Drive)
Added to Leads Google Group (Emails and Shared Drive)
Added to Department Google Group (Emails and Shared Drive)
Received Confluence access to the following Spaces
FWA Staff
Leads
Directors
Reviewed all of the pages in the Directors Space
Invited to the Directors Calendar
Setup monthly 1:1 with the Executive Officer
Added to the Directors Telegram chat

Ā© 2024 Furry Weekend Atlanta. All information is highly confidential.
Do not share anything on this page without express permission from your director.